Effective Date: Nov 24, 2025

Last Updated: Nov 24, 2025

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1. Introduction

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Aequitas (“we”, “our”, “us”) is committed to protecting the privacy and security of personal information belonging to our donors, volunteers, website visitors, and other constituents. This Privacy Policy describes how we collect, use, share, and protect personal information, as well as your rights regarding that information — particularly for individuals in New Mexico, where we operate.

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2. What Information We Collect

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Depending on how you interact with Aequitas (e.g., donating, volunteering, signing up for announcements, using our website), we may collect:

• Identity information: name, address, city/state/ZIP, date of birth (if needed), etc.
• Contact information: email address, phone number (for calls or SMS), mailing address.
• Donation & payment information: donation amounts, payment method, billing information (if applicable — though we avoid collecting sensitive financial details beyond what is necessary to process donations).
• Engagement information: records of your interactions with us (e.g., participation in events, volunteering, communications, donation history).
• Communications preferences: whether you consent to receive email, SMS or other messages from us.
• Technical / usage data: when you visit our website — IP address, browser type, device type, pages visited, cookies or other analytics (if applicable).

We collect this information when you provide it voluntarily (e.g., when you donate, sign up, volunteer, or contact us) or automatically via our website systems.

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3. How We Use Your Information

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We use personal information for purposes including:

• Processing donations, issuing receipts, and maintaining donor records.
• Sending updates, newsletters, announcements, volunteer opportunities, fundraising appeals — including via SMS or email.
• Coordinating volunteering and event participation.
• Internal record-keeping, reporting, and compliance.
• Communicating with you about your account, contributions, or any changes to policy.
• Improving our website and services (e.g., analyzing website usage for maintenance or enhancements).

We will only use contact information (phone or email) for communications if you have given consent — and we respect your preferences if you choose to opt-out.

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4. SMS / Text Message Communications (“SMS Management”)

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Because Aequitas may send SMS/text messages for donation calls-to-action, important announcements, and volunteer/opportunity notifications, we commit to the following practices:

• Consent: We will obtain your explicit consent before sending you any SMS messages.
• Clear opt-out: Every SMS we send will include a simple way to opt out (e.g., texting “STOP” or another clear keyword) or otherwise unsubscribe from further messages.
• Limited use: We will only use SMS to communicate about essential matters (donations, volunteering, announcements) — not for unrelated marketing or third-party advertising.
• Data security: We will treat your phone number and associated personal data with the same standards of confidentiality and reasonable security as other personal information.
• Respect your choice: If you opt-out, we will cease SMS communications (unless needed for essential account/donation matters).

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5. How We Share Your Information (and With Whom)

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We will not sell or rent your personal information to third parties. We may share personal data only in limited circumstances, including:

• With service providers or vendors who process donations or help manage our communications (e.g., payment processors, email/SMS tools), but only under agreement that they will protect your data and use it solely for our purposes.
• As required by law (for example, to comply with a subpoena or other legal process).
• To protect rights, property or safety — for example, to investigate fraud, security or technical issues.

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6. Data Security & Retention

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We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction.

We retain personal information only for as long as needed to fulfill the purposes described in this policy (such as processing donations, issuing receipts, maintaining donor records, or complying with legal obligations). Once data is no longer needed, we will securely delete or anonymize it.

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7. Data Breach Notification (New Mexico)

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Because we operate in New Mexico, we abide by the state’s data breach notification requirements under the New Mexico Data Breach Notification Act.

If we discover a breach involving unencrypted computerized data that could compromise personally identifying information, we will promptly notify the affected individuals. If the breach affects more than 1,000 New Mexico residents, we will also notify the office of the New Mexico Attorney General.

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8. Your Rights (for New Mexico Residents)

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To the extent applicable, you have the following rights regarding your personal information:

• Access & correction: You may request a copy of the personal data we hold about you, and ask us to correct any inaccuracies.
• Deletion: You may request deletion of your personal data when it is no longer necessary for the purposes for which it was collected (unless we are legally required to keep it).
• Opt-out of communications: You can opt out of email or SMS communications at any time (see “SMS Management” above).
• Consent / withdrawal: Where we rely on consent (e.g., for communications), you may withdraw your consent at any time.

To exercise any of these rights, please contact us at: admin@aequitas.charity.

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9. Cookies, Tracking & Third-Party Services (Website Use)

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If our website uses cookies, analytics, or other tracking technologies, we will inform users of this practice and provide an opportunity to accept or decline non-essential cookies. Any data collected will be used only for the stated purposes (e.g., improving the website).

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10. Minors & Special Categories of Data

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If we collect data from minors (e.g., under 18), or any sensitive personal information (health data, identifiers, etc.), we will obtain appropriate consent from a parent/guardian and take extra care to protect that data.

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11. Changes to This Privacy Policy

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We reserve the right to update this Privacy Policy at any time. If we make material changes, we will update the “Last Updated” date above and — when feasible — notify our community via email, SMS or posting a notice on our website.

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12. SMS TERMS AND CONDITIONS

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By opting in to Aequitas SMS communications, you agree to receive text messages from Aequitas related to our programs, services, and organizational updates. Message types may include:

• Conversational messages
• Program and school support updates
• Appointment reminders and scheduling coordination
• Enrollment and application alerts
• Event announcements and community outreach
• Donor and fundraising updates
• Internal communication for authorized staff and volunteers (if applicable)
• Marketing messages and organization news for subscribers who opt in

Messaging frequency may vary.

Message and data rates may apply.

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To opt out at any time, text STOP.

To request assistance, text HELP or visit https://aequitas.charity.

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By participating, you acknowledge that you are the subscriber or customary user of the phone number provided and that you consent to receive text messages from Aequitas.

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13. Contact Information

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If you have any questions, concerns, or requests regarding your personal information or this Privacy Policy, please contact us at:

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Aequitas
104 E. Aztec Ave

Gallup, New Mexico, USA
Email: admin@aequitas.charity
Phone: 505-862-9498

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12. SMS Terms & Conditions

By opting in to Aequitas SMS communications, you agree to receive text messages from Aequitas related to our programs, services, and organizational updates. Message types may include:

• Conversational messages
• Program and school support updates
• Appointment reminders and scheduling coordination
• Enrollment and application alerts
• Event announcements and community outreach
• Donor and fundraising updates
• Internal communication for authorized staff and volunteers (if applicable)
• Marketing messages and organization news for subscribers who opt in

Messaging frequency may vary.

Message and data rates may apply.

To opt out at any time, text STOP.

To request assistance, text HELP or visit https://aequitas.charity.

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